Philippi Hagenbuch Inc.
  • 20-Sep-2018 to 19-Jan-2019 (CST)
  • Human Resources
  • Peoria, IL, USA
  • $11-13
  • Hourly
  • Full Time

Administrative Assistant

Receptionist with HR Administrative Assistant Duties

About the Position:

We are seeking an Administrative Assistant/Receptionist to run our front desk, assist with human resource functions, and manage other miscellaneous projects.

Front desk responsibilities include but are not limited to: answering and routing incoming calls, managing incoming and outgoing mail and faxes, managing photo archives, managing the employee recognition program, checking visitors in and out, ordering and monitoring all office supplies, meeting preparation (making coffee, table set up, etc.), watering office plants, updating our motivational quote board, decorating for birthdays, assisting with travel coordination, closing the office daily (lights, locking up, etc.), and miscellaneous errand running.  

HR duties include but are not limited to: logging and updating applicants in the applicant tracking system, scheduling interviews, conducting pre-employment testing, filing, managing employee training files, being an active member of the wellness committee, assisting with event coordination (such as potlucks, field games day, offsite events, annual charity drive), and assist the HR Manager with emergency response planning  and employee communications.

About Philippi-Hagenbuch, Inc.:

Philippi-Hagenbuch, Inc. (PHIL) is a global leader of customized off-highway truck haulage enhancements including: Autogate Tailgates, Water Tanks, Truck Bodies, Trailers, Load Ejectors and Sideboards. PHIL was founded in Peoria, IL in 1969 and has continued to operate as both a privately-owned and team-centered company since. 

Working for PHIL you not only have the advantage of working for a globally recognized industry leader, but also the advantages that come along with working for a smaller family-owned company, including a more family-friendly environment, higher recognition, more input, and career development opportunities. At PHIL, you're not a "number", you are a valued and active part of the team.

We are very passionate about the success of our associates. We strive to provide everyone that comes to work for PHIL with a lifelong career instead of just a job and we support the training and development of each one of our team members to help them realize and achieve their highest potential. 


Characteristics of Someone Perfect for this Role:

  • Reliable and organized: This position manages a lot of what goes on behind the scenes and is highly depended on to show up on time daily and independently manage tasks
  • Professional: This role is the first point of contact for our visitors and call-ins, and therefore must maintain professional dress, communication style, and adhere to strict confidentiality
  • Passionate about the success of others: A big part of this role is celebrating coworkers whether it's taking them birthday cookies, putting up a sign to recognize a service anniversary, or helping them with a project in a pinch we need someone who really cares

Experience Required:

Candidates must have:

  • A 2-year degree in Business Administration with 1+ year' experience as an administrative assistant
  • Or, a high school diploma or equivalent with 3+ years' experience as an administrative assistant
  • Experience with phones, faxing, scheduling, mailing, and note taking
  • Proficiency in Microsoft Excel, Word, Outlook, and Access
  • Drivers' license and reliable transportation 


Experience Preferred (Not Required):

Preference will be given to candidates with the following:

  • Experience working in a manufacturing office
  • Experience with applicant tracking systems
  • Experience with Microsoft SharePoint
  • Experience with HelloFax


Pay Structure of Position:

  • Non-exempt hourly
  • $11-13 starting rate depending on experience
  • Eligible for overtime



  • 8:00 AM 5:00 PM
  • Monday through Friday



  • Educational assistance program
  • Health insurance and wellness program
  • Company-paid dental, vision and hearing reimbursement fund
  • Company-paid life insurance
  • Additional life insurance, short-term and long-term disability options
  • Traditional and Roth 401(k) Program with Profit Sharing
  • Flexible Spending Account
  • Voluntary pre-paid legal services, identity theft protection, and AFLAC options
  • Free and confidential employee assistance program
  • Paid personal time, paid sick time, paid vacation time and paid holidays
  • 10-, 20-, 30- and 40-year anniversary milestone trip with additional paid vacation time and money for expenses
  • Small, family-friendly and close-knit culture fit for breeding development and recognition
  • Company social gatherings
  • Discounted quarterly on-site masseuse


Please Note:

This position will be temporary to permanent hire after 90-180 days. We thank each applicant, but at this time we will only be contacting those we wish to pursue interviewing with. Applicants should expect multiple phone and/or in-person interviews, basic skills testing, job profile, physical, drug and alcohol screening, and a comprehensive background screen.

Philippi Hagenbuch Inc.
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